BOARD OF
August 2, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, July 31, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 26, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $3,817.36 for period ending July 25, 2017,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 675050 through
675664 for Oklahoma County in the amount of $805,786.52 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2017-4074 Foreclosure
Case No. CJ-2016-4245 Judgment
Case No. TC-2017-032 Tort Claim
8. Monthly Report of Fees for the month of
May & June, 2017. (Document Received)
County Assessor $1,469.50
9. Receive cancelled checks as follows:
(Document Received)
Check
No. 161001894 dated May 24, 2017 to North Oklahoma County Mental Health Center
in the amount of $7,800.00. Vendor never received check. Re-issue on 8-2-17
10. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
1-2017-13 $449.86
End of Consent Docket
11. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW18029 Inmate Commissary
CW18056 Sheriff s Office Uniforms
District
No. 1
12. Discussion and possible action to approve payment for relocation expenses as part of the Relocation Supplement for Juliet Cook, tenant of the following property: 2005 Hughson Ave., in the amount of $26,628.00, as stipulated under the Uniform Relocation Assistance and Real Property Act of 1970. This property is being acquired as part of the Oklahoma Count Project E-2008-D, Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for funding pursuant to the contract between Oklahoma County and the Oklahoma Department of Commerce (ODOC- Contract No. 16234), as approved by the Board of County Commissioners on February 2, 2015. Requisition No. 11801405 in the amount of $26,628.00 from County Bond Fund/Crutcho Flood Control/Capital Outlay (20323130/55370). Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document available for review in the County Clerk s Office.)
13. Discussion and possible action for the approval of a Lease\Purchase contract between Oklahoma County and G.W. Van Keppel Company Inc. for a 2017 RoadTec RX-600 Half Lane Cold Planer (SN# RX-000E-$X4069). This lease-purchase is pursuant to State Contract and Bid No. SW 195. Lease-Purchase price is $578,966.40. Monthly payments of $9,949.44 will be made from Highway Cash. First payment is due on 8-26-2017. Req. number 11801557 This Agreement shall become effective August 2, 2017 shall terminate on June 30, 2018. The parties may enter into five (5) successive options to renew Agreement for additional terms not to exceed the one fiscal year per renewal subject to the same terms and conditions. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
14. Discussion and possible action to enter into a lease agreement on a Ricoh MPC 4503spf Copier for District 1 downtown office to cover contract performance period July 1, 2017 thru June 30, 2018. Requisition No. 11801581 & Requisition No. 11800127 has been issued to R.K. Black, Inc. in the total amount of $3,552.00. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action to enter into a lease agreement on a Ricoh MPC 4503spf Copier for District 1 Yard to cover contract performance period July 1, 2017 thru June 30, 2018. Requisition No. 11801580 & Requisition No. 11800131 has been issued to R.K. Black, Inc. in the total amount of $3,552.00. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 2
16. Discussion and possible action to approve
Resolution No.
__________
for Change Order No. 001 to the contract between ODOT and Bridgeco Contractors,
Inc. to compensate for additional costs associated with removing an existing
concrete structure hidden below the existing roadbed. This is for Oklahoma
County Project 178-BR-2012, Bridge and Approaches on Luther Road and Memorial
Road, STP-255C(405)AG J/P# 29335(04). This Change Order is in the
amount of $9,165.48 and final costs of this work may be reflected in the final
apportionment from ODOT. Requested by Brian Maughan, County Commissioner,
District No. 2. (Document Received)
17. Discussion
and possible action to receive the Geotechnical
Report dated July 14, 2017, provided by EST, Inc.
for Oklahoma County Project XXX-2015-1, Triple X Road Streambank Stabilization
Project. Requested by Brian Maughan, County Commissioner, District No. 2,
and has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
18. Discussion
and possible action pursuant to 47 O.S. 14-113 to close
Triple X Road from NE 36th Street to
the river bridge just south of NE 50th Street. Prior climactic
conditions have created a high probability of sink holes under the road as
detailed by the Geotechnical Report, creating an immediate threat or serious
harm or destruction. If approved by the BOCC, signs giving notice of the
closure will be erected and DPS will be notified. Requested by Brian Maughan,
County Commissioner, District No. 2, and has been approved as to form
and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve the Chairman to sign State Auditor and Inspector Communication letter dated July 27, 2017, from the Oklahoma State Auditor and Inspector. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
20. Discussion
and possible action to approve a contract
between the Board of County Commissioners of Oklahoma County on behalf of
District No. 2 and the Oklahoma Department of Corrections for assignment of
prisoners for Public Works Projects. Requisition No 11801587 for $11,520.00 has been issued to Oklahoma Department
of Corrections, and is contingent upon encumbrance of funds. Requested by Brian Maughan, County
Commissioner, District No. 2. (Document Received)
District
No. 3
21. Discussion and possible action to rescind the May 10, 2017, appointment of John Emerson to the Oklahoma County Retirement Board effective immediately. Requested by Ray Vaughn, County Commissioner, District No. 3.
22. Discussion and possible action regarding
Appellate Court attorney fees in the Armor Correctional Health Services, Inc.
v. BOCC, CJ-2015-5602, along with recommendations regarding payment of the
judgment in same. Requested by
Ray Vaughn, County Commissioner, District No. 3.
23. Discussion and possible action to approve the Construction Contract between Atlas Paving Company and the Board of County Commissioners for Oklahoma County District 3 Project, Paving on Rockwell Ave. The total amount of the contract shall not exceed $163,866.00. Requisition No. 11800320 has been issued to Atlas Paving Company in the amount of $163,866.00 from Highway Cash Fund/District No. 3 Highway (11193000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve
a contract
between Oklahoma County and the Oklahoma Department of Corrections for
assignment of prisoners for Public Works Projects. Requested by Ray Vaughn, County Commissioner, District No. 3.
Assessor
25. Discussion and possible action regarding approval of contract for the CAMA contract and for the software support and license agreement for Patriot Properties, Inc. For FY 2017-2018 . Requisition No. 11800343 has been issued to Patriot Properties, Inc. in the amount of $112,291.00 from General Fund/Assessor Revaluation/Professional Services Other (1001-1400-54455), contingent upon the encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Emergency
Management
26. Discussion and possible action to approve Fire Equipment Agreement with the Town of Forest Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
27. Discussion and possible action to approve the Construction Contract between MTS Contracting, Inc. and the Board of County Commissioners for Oklahoma County Project No. ANX-2017-2, Annex Building Exterior Maintenance. The total amount of the contract shall not exceed $195,078.00. Requisition No. 11800198 has been issued to MTS Contracting, Inc. in the amount of $195,078.00 from Capital Improvement Fund/TIF Revolving Account (20103230-55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Assistant District Attorney. (Document Received)
28. Discussion and possible action for the Chairman to sign, on behalf of the Board of County Commissioners, OMES CAP Division Progressive Invoice Affidavits regarding the Oklahoma County Jail Roof Project. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
IT
29. Discussion and possible action to approve the agreement with Air Technologies and the Board of County Commissioners from July 25, 2017 to June 30, 2018 from General Fund /Centralization MIS/IT (100/2700). This is for any repairs that need to made on our Heil or Liebert Air Conditioners. The total amount is not to exceed $500.00. Requisition 11801515 has been issued to Air Technologies pending encumbrance of FY18 funds. Requested by Dayne Coffey, Interim Director, IT, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile
Bureau
30. Discussion
and possible action to approve contract for Educational Services between the Board of County
Commissioners, on behalf of Oklahoma County Juvenile Detention Center, and
Independent School District No. 89 of Oklahoma County, Oklahoma, who shall
provide Extended Educational Services to juveniles housed in the Detention
Center located at 5905 N. Classen Court, Oklahoma City, Oklahoma. This agreement
shall commence on July 1, 2017, and terminate on June 30, 2018. Requested by
J me Overstreet, Director, Juvenile Bureau, and approved as to form and
legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
31. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and St. Elizabeth Ann Seaton Catholic School to provide one (1) school resource officer and one (1) patrol unit. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Rosary School to provide one (1) school resource officer (COPS) grant and one (1) patrol unit. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Oklahoma Christian School, Inc. to provide one (1) school resource officer and one (1) patrol unit. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Casady School to provide one (1) school resource officer and one (1) patrol unit. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
35. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Francis Tuttle Technology Center to provide two (2) school resource officers and two (2) patrol units. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Jail Services Agreement between the City of Nicoma Park, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Nicoma Park agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Nicoma Park. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Jail Services Agreement between the City of Del City, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Del City agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Del City. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
38. Discussion and possible action to approve Jail Services Agreement between the Town of Jones, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Jones agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the Town of Jones. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the Town of Arcadia. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Jail Services Agreement between the City of Bethany, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Bethany agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Bethany. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Jail Services Agreement between the Town of Luther, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Luther agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the Town of Luther. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
42. Discussion and possible action to approve Jail Services Agreement between the City of Midwest City, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Midwest City agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Midwest City. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
43. Discussion and possible action to approve Jail Services Agreement between the City of Edmond, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Edmond agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Edmond. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
44. Discussion and possible action to approve Jail Services Agreement between the City of Harrah, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Harrah agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the City of Harrah. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
45. Discussion and possible action to approve Jail Services Agreement between the Town of Forest Park, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Forest Park agrees to pay the Oklahoma County Sheriff a rate of $42.88, per prisoner per day that the inmate is held on behalf of the Town of Forest Park. This agreement shall commence on July 1, 2017, and shall terminate on June 30, 2018. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
46. Discussion and possible action to approve FY 2017-18 lease agreement between the Sheriff s Office and Francis Tuttle Technology Center School District No. 21, for the lease of office space. This agreement shall commence July 1, 2017, and shall terminate on June 30, 2018. Requisition No. 11801466 has been issued to Francis Tuttle VO Tech in the amount of $1.00 from Sheriff Service Fee/Sheriff/Office Space (1160/54102). Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
47. Discussion and possible action to approve an award from the Oklahoma Office of Homeland Security for annual maintenance for the FY 2017-2018 for two Mobile Security X-Ray Machines in the amount of $6,214.00. Requisition No. 11801520 has been issued to Smiths Detection, Inc. in the amount of $6,214.00, and will be approved upon encumbrance of funds. There are no matching funds required. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
48. Discussion
and possible action to approve an award from the Oklahoma Office of Homeland Security for the replacement and
installation of a generator for one of the Skywatch Towers in the amount of
$8,009.00. Requisition No. 11801521 has been issued to Cummins Southern
Plains LLC. in the amount of $8,009.00,
and will be approved upon encumbrance of funds. There are no matching funds
required. Requested by P.D. Taylor, Undersheriff, and approved as to form and
legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
49. Approve all claims, list available for inspection
in the office of the
50. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
51. Citizen participation: Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording
secretary. Citizen Participation is for information purposes only, and the
Board cannot discuss, take action or make any decisions on matters presented
under Citizens Participation. Citizens are requested to limit their comments to
five minutes.
52. Commissioners Comments/General Remarks:
53. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
54. Adjourn at __________ until 9:00 a.m.,
Wednesday, August 9, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy